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Overview

AppoINT uses an add-on module to the PeopleSoft HRMS to generate offers of employment to internal candidates. Online workflows have been mapped against the University’s delegation of authorities to enable all approvals to occur electronically.Ìý

46% of employment offers made are for existing staff highlighting a significant opportunity to utilise AppoINT to improve the experience for our existing staff, ensuring that they don’t have to take unnecessary steps when being offered a new position within the University, and have a clear streamlined process when seeking new opportunities internally.Ìý
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Email notifications

Email notifications will be sent at each step of the approval workflow. Additionally, email reminders will be sent every 3 days for any request pending action.

Once the request has been approved, Human Resources (HR) will send the offer of employment to the staff member electronically for online acceptance via SSO. Following the acceptance of the offer, an acknowledgment email is sent to the staff member, the supervisor and the respective HR Operations officer, containing a copy of the Contract.Ìý
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AppoINTÌýaccess

In order to access AppoINT, the HR Operations officer for your area will need to be a member of the relevant User List. The list is maintained by Human Resources.Ìý If you are a HR Operations officer for your area and do not have access, please email theÌýHR Service Centre.

All other Contract Approvers are defined by the Vice-Chancellor and President'sÌý.Ìý

To discuss a request for additions or changes to the list of Contract Approvers in your area, please contact the HR Service Centre at 8313 1111, or complete theÌýonline enquiry form.

Where can I get more help?

• Check the relevant quick reference guides and other support material on this website.
• Talk to the HR Operations officer for your area.
• Email theÌýHR Service CentreÌýor phone 8313 1111 with your enquiry.

The table below outlines the roles, associated positions, and responsibilities defined for AppoINT.Ìý
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* Executive Dean's approval is required when one of the following occurs:

• Agreed salary
• Loading
• Offer of Employment for Professor

*COO for Professional staff, VC for Academic staff and HR Director approval is required when one of the following occurs:

• Agreed salary in excess of 25%
• Loading in excess of 25%
• Offer of Employment for Professor

Where VC and COOÌýApproval is required, the relevantÌýtemplateÌýmust be completed and attached to the request.

The table below will assist you in planning your processes to ensure staff members do not have interruptions to pay or system access.

*Back-pay will be facilitated where applicable.Ìý
**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process.

***Impacted by early processing deadlines in the lead up to the end of year closedown period.

The following templates are used to support the AppoINT form when seekingÌýProvost and COOÌýapproval:

• AppoINT pre-checklist
• Agreed salary in excess of 25%
• Loading in excess of 25%
• Offer of Employment for Professor

An eLearning module:ÌýRecruit and RenewÌýis available for hiring coordinators to assist with AppoINT. Please see below guide to access this training.Ìý

How to access the Recruit and Renew online course.
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Complete theÌý.

• Access Pre-Checklist
• How to: Create and Amend Position Numbers
• Position Management Decision Matrix
• How to: Access and Create an AppoINT eForm
• How to: Enter New Job Information in an AppoINT eForm
• How to: Enter Financial Information in an AppoINT eForm
• How to: Enter Additional Information in an AppoINT eForm
• Form Submission and Workflow
• How to: Approve or Decline an AppoINT eForm
• How to: View an AppoINT eForm Status

• How to: Action an Offer of Employment in AppoINT

Induction for existing staff will now be managed through a word document checklist, see theÌýexisting staff induction processÌýor visit theÌýInductionÌýwebsite for further information.

• Existing staff induction process
• Induction checklist - existing staff

Your local area HR Operations officer is the first point of contact if you require assistance with recruitment.

System access issues will be handled by the IT Service Desk on 8313 3000.

Need support or help troubleshooting in AppoINT? Contact the HR Service Centre via theÌýonlineÌýenquiry formÌýor on 8313 1111.Ìý

For questions and support on the Induction process, visit theÌýInductionÌýwebsite or contactÌýLearning and Development.