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General information

• Recruitment System overview
• Recruitment System roles
• Recruitment System statuses

Workflows

• Approval workflowÌý

Training Manual
This document outlines the role of the hiring coordinator and discusses the concepts and procedures involved in recruitment management.

New appointment work instructions for hiring coordinators information sheet
The purpose of this document is to provide information to complete the Job Card, Offer Card and contract specific requirements.

Processing Timelines

The processing timeline table below will assist you in planning your processes to ensure no delays to payment for new staff members.

* Impacted byÌýearly processing timelines in the lead up to the end of year closedown period.

Dashboard overview

• Dashboard overview

Initiating a new job request

• Approving a job for advertising
• Previewing open advertisements

Managing applications - standard recruitment process

• Reviewing applicants
• Panel review - review applicants

Dashboard overview

• Dashboard overview

Managing applications - standard recruitment process

• Panel review - review applicants

Dashboard overview

• Dashboard overview

Initiating a new job request

• Approving a job for advertising

Making an offer

• Approving an offer

Undertake workforce and capacity planning in consultation with your HR and Finance Managers before completing and submitting aÌýÌýproviding details of your recruitment request.Ìý Review the Recruitment and Appointment Justification eform User Guide for assistance.

The justification eform enters a robust approval workflow.Ìý Upon receipt of this approved justification eform, theÌýTalent Acquisition teamÌýwill contact the initiator for additional information required.

Hiring Manager or Panel MemberÌý

All fixed term and continuing staff at the University are automatically given a basic level of access to Page Up to perform tasks associated with their level of delegation. This might include approving jobs or offers, operating as a hiring manager for a position within your team or supporting a recruitment process as a panel member.

You are able to log in via the link at the top of this page, or directly via .

You can access the system from anywhere with an internet connection. Use your University username and password to log on via single sign on.

You should contact the Talent Acquisition team member for your area and advise them of who you will need on your interview panel and they will arrange for them to be given access to the applications for that job.Ìý

Contact the HR Service Centre.

The system will flag to the Talent Acquisition team if a candidate is from overseas or may require a visa.Ìý Depending on the type of role this may prevent them from progressing through the recruitment process.Ìý If you have queries about whether you can sponsor someone for a visa, contact the HR Service Centre.

Any University staff member who is involved in a recruitment process for a fixed term or continuing role can be provided with access to the system. Contact the Talent Acquisition team member for your area.

All names used in the PageUp are feeding through from PeopleSoft. We are unable accommodate preferred names.

All roles will be automatically removed from the website on the closing date and the application link will no longer be valid. If you wish to receive a late application, please contactÌýTalent AcquisitionÌýto advise on the best way to receive late applications.

A position number is the University identifier used by PeopleSoft HR.

A job number is a PageUp generated requisition number to enable us to identify the correct job within the system.

The Hiring Manager will receive an email from the system confirming that a role has gone through all steps of the approval process.Ìý

• Check the relevant quick reference guides, FAQs or other support material on this website
• Talk to your local Hiring Coordinator
• Email the Talent Acquisition TeamÌýwith your enquiry
• If urgent please contact the HR Service Centre on 8313 1111.

If you have a request or ideas for future enhancements then we welcome you to share them with us viaÌýemail.

Under the a candidate can request to see any documents relating to their application.

Applicants receive a confirmation email from the system as soon as they submit their completed application.

You will need to contact Talent Acquisition and request that they extend applications for a specific date range.

The Talent Acquisition team will provide you with a link to forward to the candidate to enable them to submit their application.

Only the Hiring Manager is able to see this. The nominated Panel Coordinator will have access to the whole panel’s comments. Other members of the panel will only see their own comments.

Offer documents (e.g. contract, position description) can be viewed at any point after the offer has been made in the applicant portal.

Changes cannot be made to the offer document.

The candidate will receive an email notifying them that they have an offer pending and will be provided with instructions to log into their Applicant Portal to review and accept their offer.

An email will be automatically sent to the Hiring Manager when the candidate has accepted their offer.

When the candidate accepts their offer they will be sent a link to access the ³ÉÈË´óƬ onboarding forms.

The candidate will receive an email notifying them that they have an offer pending. They will be provided with instructions to log into their Applicant Portal to review and accept their offer.