HR Processing Deadlines in the lead up to the 2022 end of year University closedown period
The University will be closed for business from Monday, 26 December 2022 and will reopen in the new year on Tuesday, 03 January 2023.
Public Holidays and Annual Leave Days
| Monday 26 December 2022ÌýÌýÌýÌý | Christmas Day Public Holiday |
| Tuesday 27 December 2022ÌýÌýÌý | Proclamation Day Public Holiday |
| Wednesday 28 December 2022 | University Day as per clause 4.14.1 of the Enterprise Agreement |
| Thursday 29 December 2022 | Annual Leave Day (unless other arrangements have been made) |
| Friday 30 December 2022ÌýÌýÌýÌýÌýÌýÌýÌýÌý | Annual Leave Day (unless other arrangements have been made) |
| Monday 02 January 2023ÌýÌýÌýÌýÌýÌý | New Year’s Day Public Holiday |
Professional Staff required to work on public holidays during the close-down period will need to submit anÌýOvertime and Additional hours (Professional Staff)Ìýclaim form for work undertaken on these days.Ìý Staff who are required to provide essential University services on University Days may arrange alternative days in lieu. Staff who are required to work on the Annual Leave days above,Ìýwill need to cancel this throughÌý.
HR Payroll Processing Deadline Changes
| Pay Date | University Deadline for Payroll |
| Friday, 2 December 2022 | Tuesday, 15 November 2022*Ìý |
| Friday, 16 December 2022 | Monday, 28 November 2022* |
| Friday, 30 December 2022 | Friday, 9 December 2022* |
*All variations to Payroll (excluding CAPS and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above.
CAPS Submission Validation Deadlines
| Fortnight Worked | Timesheet Submission Deadline (11:00pm)* | Timesheet Validation Deadline (5:00pm) | Escalated Timesheet Validation Deadline (11:59pm) | Pay Day (Friday) |
| 5 Nov – 18 Nov | Saturday, 19 Nov 2022 | Monday, 21 Nov 2022 | Tuesday, 22 Nov 2022 | 2 Dec 2022* |
| 19 Nov – 2 Dec | Wednesday, 30 Nov 2022 | Friday, 2 Dec 2022 | Saturday, 3 Dec 2022 | 16 Dec 2022* |
| 3 Dec – 16 Dec | Tuesday, 13 Dec 2022 | Thursday, 15 Dec 2022 | Friday, 16 Dec 2022 | 30 Dec 2022* |
*Regular timesheet submission, validation and escalation dates vary during payrolls compressed pay periods in the lead up to the end of year closedown. Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.
Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight. Timesheet validation and reminder e-mail notifications will be adjusted to the timesheet validation schedule detailed above.
Recruitment (PageUp, AppoINT and CRAFT Contracts)
| *To ensure staff member receives payment on the payday of: | Pay Period | **Process-ready contract requests must be approved through the system: | Contract will be issued to staff member by: | The contract must be accepted by the staff member by 6:00am: |
| 2 Dec 2022 | 2022F24 | Friday, 11 Nov 2022 | Wednesday, 16 Nov 2022 | Wednesday, 23 Nov 2022*** |
| 16 Dec 2022 | 2022F25 | Thursday, 24 Nov 2022 | Tuesday, 29 Nov 2022 | Tuesday, 6 Dec 2022*** |
| 30 Dec 2022 | 2022F26 | Wednesday, 7 Dec 2022 | Monday, 12 Dec 2022 | Monday, 19 Dec 2022*** |
*Back-pay will be facilitated where applicable.
**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process
***Dates provided above allow the necessary time for: (a) preparation of contract and subsequent approvals (7 days) and (b) for the staff member to then consider the offer (14 days). Recruitment and Appointments team will continue to process in order of priority of start date and/or date received. Provided the staff member accepts prior to the 6:00am date they will be paid in accordance with relevant pay period.
ITDS Overtime and On-Call Payments
| Fortnight Worked | Timesheet Submission Deadline (11:00pm)* | Escalated Timesheet Validation Deadline (11:59pm) | Pay Day (Friday) |
| 5 Nov – 18 Nov | 19 November 2022 | 22 November 2022 | 2 Dec 2022* |
| 19 Nov – 2 Dec | 2 December 2022 | 5 December 2022 | 16 Dec 2022* |
| 3 Dec – 16 Dec | 15 December 2022 | 18 December 2022 | 30 Dec 2022* |
*Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.
Further Information
If you have any queries regarding this information, please contact Human Resources on 8313 1111 or emailÌýhrservicecentre@adelaide.edu.au.