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Groups of students will undertake a project under the guidance of an academic supervisor and co-supervisor. Groups can expect to meet regularly with their supervisors. Between meetings groups are expected to make independent progress with their project.

The table below summarises expectations on project students and their supervisors.

The final-year project is an important element of an undergraduate engineering education. It represents a substantial body of work and it is expected that students will spend 600 hours per year on their project. Note that if this effort is confined to the 12-week teaching semesters, then it amounts to over 25 hours work per week.

• attend at least 4 final seminars other than their own on the seminar day.
• complete project closeout by week 13, semester B.
• all other administrative requirements as announced during the semester.

All project reports must be submitted in pdf form using MyUni. Clear instructions will be provided explaining how to submit assignments using MyUni and how to verify that an assignment has been successfully submitted. Extensions will not be granted for reports that miss the deadline because they were not correctly submitted.

Assessors will use rubrics to determine marks for the assessed components. Copies of the rubric will be sent to project supervisors so they can provide feedback to their project groups. Students are encouraged to seek feedback from their supervisors.

Academic Honesty Policy

Deadlines

Deadlines are an integral part of an engineer's professional life, and the discipline of getting workfinished on time is an essential one to acquire.

The School of Electrical and Electronic Engineering’s policy on Homework Submissions () will apply to the Proposal Seminar and Project Exhibition. Under this policy, students missing an assessment deadline will receive a 0 mark for that component, unless the student provides documentary evidence of an unavoidable reason for the delay (e.g. a medical certificate) which is approved by the Head of School. If the delay is approved, the student will be assigned a mark for the component according to the School’s policy on Supplementary Exercises for Continuous Assessment Components ().

The Thesis and drafts will be subject to the School’s policy on Assignment Submissions (). The marks for reports submitted after the deadline will be reduced by 20% of the final report mark per day (24 hours) or part thereof. Exceptions may be made, with approval of the Course Coordinator, if an application for an extension is made () before the deadline.

Project allocation

Two weeks before the start of semester, students will be given an opportunity to specify their 5 preferred projects in order of preference. Allocation of students to projects will take this preference into account; however no promises can be made and some students may be allocated to projects for which they have not expressed a preference. Project allocations will be completed on the Monday prior to the start of semester and students will be informed of their project, group and supervisor via MyUni.

Industry Sponsored Projects

Industry sponsored final year projects can be of great benefit to students, the industry sponsor and the academic supervisors. Students are encouraged to talk to their employers and contacts about sponsoring a project. Students who successfully initiate a project in this way will be given the option of taking a place on that project.

Before an industry sponsored project can go ahead, some agreements must be signed to protect the interests of the University and the sponsor:

1. An agreement between the sponsor and the University
2. A student project participation agreement between the students and the University.

The School also charges a small sponsorship fee of $500 (+GST) at the outset of the project and $2000 (+GST) at its successful conclusion. Costs of production of substantial items and test equipment must also be met by the sponsor. However, equipment already available in the School can generally be used for the project free of charge.

There are several reasons for these fees and why we think that they are of benefit to industry as well as our students. They include the following:

• Sponsor gets a large share of the IP developed.
• Sponsor gets regular meetings, short reports and a final report.
• Academic staff time is provided at no charge.
• Student time is provided at no charge.
• University facilities and equipment are provided at no charge.
• Sponsor gets early access to good potential employees.
• Agreement to pay the relatively small fee indicates a certain commitment from the sponsor that the project is important to them and is worth doing.

Provision of Resources

Budget

Each project group will be allocated an equipment purchase budget and a technical support budget.

Purchase of equipment

Supervisors have been provided with a budget equivalent to $500 per student. In a groups’ planning for the project they must develop a costed proposal for approval by the supervisor. If the proposed costs exceed the School budget allocation, then the supervisor may approve additional funds from other sources. Note that the project budget may not be used for printing expenses.

The storeman can provide commonly needed electronic components. If a special purchase is required, groups will need permission from their supervisor. Requests for a special order are submitted using the component request form on the store website.The Store website, , can be accessed from computers within the University network only.

Technical support

Each group will be given a technical support budget that allows access to the technical support staff for specialised training and advice.  Each group has 40 hours, plus 10 additional hours for each student, for each semester.  Unused budget in Semester A cannot be carried over to Semester B.  Initial contact should be made with the Workshop Supervisor to organise work requirements.

Printing

Under some circumstances the final year project budget can be used on large printing jobs.To use your project budget for printing:

1. check you have funds available
2. send your supervisor an email stating: what you would like to print; why it is necessary; the number of pages; b&w or colour; cost ($0.01 per page for b&w, $0.10 per page for colour)
3. if your supervisor agrees the printing is necessary, ask them to forward your email request to Stephen Guest (cc it to you) and provide a statement that they approve the expense
4. Stephen Guest will reply with an email explaining how to print your file in EM418

Equipment

Students have access to a pool of general purpose test equipment kept in the store. This equipment must be booked through the storeman (). Certain equipment in heavy demand may only be booked for short periods of time. Supervisors may also allocate specialized equipment for which groups will not need to make a booking.

Computing: General purpose computing equipment is available in the school computing laboratory EM211. This equipment normally has specialized software packages such as compilers, PCB CAD and simulation tools. For general purpose computing students should use the CATS. Students have a free printing quota sufficient for the project reports. The project budget cannot be used to increase the printing quota.

Workshop support: Workshop staff

Accommodation and PCs: Groups may request a bench or table in one of the laboratories for their project. They may also request a dedicated PC with specialized packages installed such as compilers for DSPs, FPGA tools, etc. Requests are made by the form at .

Other Resources: Groups should discuss other special needs with their advisor. If the equipment is available in the School, groups should contact the laboratory manager for access permission. He will require permission from the advisor and the nominal "owner" of the equipment.